Field Clerk/Admin

Job Summary:

The Field Clerk reports to the Office Manager and is responsible for overseeing all timekeeping functions and coordinating with HR to fill on-site positions as needed and other administrative duties as necessary. This position requires a self-motivated individual to assist with maintaining organized files and documents. Work both with paper and electronic files and do routine tasks like data entry, organization, cross-referencing, scanning, copying and retrieval.

Duties and Responsibilities:

• Oversee the collecting and review daily timesheets to ensure accuracy
• Review the weekly excel time spreadsheet for accuracy and correct WBS allocation
• Enter time from spreadsheets into Viewpoint
• Prepare reports and spreadsheets as required for preparation of payroll
• Prepare documents for use in reconciling one or more of the following: payroll, payables, and receivables transactions
• Prepare pay estimates, cost reports, and other required reports
• Assist with new employee sign up's, basic personnel administration activities, and general administration
• Assist with preparation of daily, weekly, monthly, quarterly, and annual cost & closing reports and invoices
• Responsible for reporting out of HSE statistics
• Assist with monitoring of vendor and subcontractor cost
• Perform additional assignments per supervisor s direction
• Distribute payroll if necessary
• Must have strong experience with Microsoft Word, Excel, Access, and Outlook
• Must have good communication skills and time management skills
• Experience in an industrial environment preferred
• Perform other duties as assigned

Basic Qualifications:

• Candidate should have 4+ years direct experience in a Timekeeping role with payroll
• SAP experience is preferred
• Viewpoint experience is preferred
• Able to train new employees
• Able to deal with customers (internal and external)
• Able to exercises independent judgment and evaluation
• Good communication
• Attention to detail
• Effective computer skills
• DataServ, Kronos and SAP experience a plus
• Good people Skills: Being a friendly, active listener will help
• Microsoft Office

NOT REMOTE

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