Accounting Assistant
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ALBEMARLE CHARLOTTESVILLE REGIONAL JAIL
ALBEMARLE COUNTY, VIRGINIA
CLASS DESCRIPTION
2022
CLASS TITLE: Accounting Assistant
GENERAL DESCRIPTION OF CLASS
The purpose of the class is to perform routine technical accounting and clerical work in the
Finance and HR Departments of for the Albemarle Charlottesville Regional Jail including bookkeeping, reconciliations, monthly reporting. . The class works within a general outline of work to be performed, and develops work methods and sequences under direct supervision.
ESSENTIAL TASKS
The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.
Inmate administrative duties not limited to respond to inmate request through the Command
Inmate System, booking, releasing, process unclaimed properties,
Processing monthly reports by reconciling inmate accounts both to HEM and general population
Weekly billing of HEM account, money collection
Preparing, fulfilling, and distributing inmate checks and debits card upon release
Process cash box and weekly deposit to Kiosk machines.
Keeping financial records up-to-date and handling bookkeeping and following accounting best practices
Reconciling and maintenance of payroll expenses and deductions with the ability to research and analyze differences
Create check requests
Ability to multi-task
Perform other duties as assigned
CLASS TITLE: Accounting Assistant
INVOLVEMENT WITH DATA, PEOPLE, AND THINGS
DATA INVOLVEMENT:
Requires summarizing, tabulating or formatting data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information
PEOPLE INVOLVEMENT:
Requires giving information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants.
INVOLVEMENT WITH THINGS:
Requires handling or using machines requiring moderate instruction and experience such as computers, and software programs such as word processing, spreadsheets or custom applications
REASONING REQUIREMENTS:
Requires performing semi-skilled work involving set procedures and rules but with frequent problems.
LANGUAGE REQUIREMENTS:
Requires reading technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format and grammar; speaking compound sentences using normal grammar and word form
MENTAL REQUIREMENTS:
Requires doing clerical, manual or technical tasks prescribed by standard practices but which may require computation, the use of several procedures, and the use of independent judgments with obvious choices; requires normal attention for accurate results.
VOCATIONAL/EDUCATIONAL PREPARATION:
Requires high school diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to satisfactory completion. Associates degree from a two year college or specialized advanced training in accounting, business or a closely related field preferred but not required.
SPECIAL CERTIFICATIONS AND LICENSES:
Must possess a valid state driver’s license
Must be able to pass drug screen and background check
CLASS TITLE: Accounting Assistant
EXPERIENCE REQUIREMENTS:
One to two years of proven accounting/bookkeeping experience and accounting best practices
(accounts payable and general ledger reconciliations preferred)
Experience in cash handling
Accurate and precise attention to detail
Moderate computer skills; experience in accounting software, Microsoft Office Suite
AMERICANS WITH DISABILITIES ACT REQUIREMENTS
PHYSICAL AND DEXTERITY REQUIREMENTS:
Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.
ENVIRONMENTAL HAZARDS:
The job risks exposure to no known environmental hazards.
SENSORY REQUIREMENTS:
The job requires normal visual acuity and field of vision, hearing and speaking abilities, color perception.
JUDGMENTS AND DECISIONS:
Responsible for guiding others, requiring a few decisions affecting a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions but with some variations from the routine.
ADA COMPLIANCE
The Albemarle Charlottesville Regional Jail is an Equal Opportunity Employer. ADA requires the
Jail Board Authority to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Job Type: Full-time
Pay: From $20.72 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Physical setting:
- Office
Schedule:
- Monday to Friday
Work Location: One location
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