Business Coordinator, Athletics

Drexel University Athletics Philadelphia, Pennsylvania
coordinator athletics travel coordinate team athletics logistics vendors expenses director operations intercollegiate athletics sports
March 15, 2023
Drexel University Athletics
Philadelphia, Pennsylvania
The primary function of this position is to coordinate business operations in the Intercollegiate Athletics department. This position will be responsible for managing a portfolio of Drexel s 18 varsity sports to organize team travel, meals, vendor payments, and budget management in an effort to support and enhance the student-athlete experience.

Essential Functions

- Manage all aspects of team travel for a portfolio of Drexel's 18 Division 1 varsity teams, including transportation, lodging, meals, logistics, and payment of travel-related expenditures.

- Coordinate with respective coaches to schedule the distribution and reconciliation of appropriate meal money.

- Negotiate with travel vendors/partners where opportunities exist to save the Athletic department on travel expenses.

- Reconcile travel expenses after each trip.

- Assist with developing budgets for team travel.

- Coordinate with coaches, staff, and university caterer and/or outside vendors to provide preseason, pregame, and break meals for athletic teams.

- Assist with business functions including purchasing and deposits, department expense tracking, specific revenue reconciliation, budget reporting, staff meetings, etc.

- Coordinate the payment of game officials, including communication with CAA supervisor of officials regarding payment and logistics.

- Strategize with Athletic department staff to identify and implement opportunities to improve operational efficiency.

- Communicate with other university departments to fulfill job responsibilities.

- Serve on university and department committees when needed.

- Special projects as assigned by the Associate Athletic Director or Deputy Director of Athletics.

- Other duties as assigned.

Required Qualifications

  • Minimum of a Bachelor s Degree or Equivalent .
  • Valid Driver s License.

Preferred Qualifications

  • Strong sense of business processes and functions through experiences and coursework.
  • Previous experience in a college athletic department.
  • Strong customer service, business, and organizational skills.

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