Administrative Assistant

United Healthcare Fresno, California
administrative administrative assistant assistant administrative corporate meetings team directors calls travel administration health procedures
September 23, 2022
United Healthcare
Fresno, California
  • Overview: This non-exempt position provides administrative support to the Deputy CEO and Executive Leadership Team. Serves as conduit for information flow between the CEO, Deputy CEO, executive staff, providers, and other UHC employees.
  • Represents the CEO and Deputy CEO in a variety of situations with the utmost professionalism.
  • Also provides administrative support to the Board of Directors as required.
  • Responsibilities: Works closely with the CEO and Deputy CEO and other members of the executive team to:Keep official corporate records and executes administrative policies determined by or in conjunction with other officials.
  • Manages the Deputy CEO's calendars and schedule appointments.
  • Maintains and publishes corporate calendar.
  • Maintain the work of papers and documents of the organization accurately and with confidence.
  • Responsible for common and basic office duties such as answering the telephone, direct calls, emails and fax and many more related to daily work.
  • Will have to complete common project work such as participating on tasks requiring added assistance and help the executive staff.
  • Will run reports when necessary and effectively present to requesting staff member.
  • Executive Administrative DutiesScreens incoming calls and correspondence and responds independently when possible.
  • Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
  • Prepares agendas, notices, minutes and resolutions for corporate meetings.
  • Responds to routine external correspondence.
  • Types memos, purchase requisitions, payment requests and other department forms and documents.
  • Arranges travel plans and itineraries, compiles documents for travel related meetings.
  • Reconciles corporate credit card account(s).
  • Maintains confidentiality of all corporate, personnel, and research matters.
  • Maintains systems, keys, vehicle check-in/check-out, security codes/monitoring.
  • Responsible for ordering and maintaining supplies for copy room and break room.
  • Board GovernanceAssists in administrative support to the Board of Directors.
  • Assists in preparing for the monthly Board meetingsExecutes and distributes the Board packets as required.
  • Coordinates location, A/V, food, attendees, etc.
  • Qualifications: EDUCATION:Associates degree in business administration or administrative practices required with a Bachelor's degree preferred.
  • LICENSE/CERTIFICATION:Possess a valid driver's license.
  • PRIOR EXPERIENCE:Requires four (4) years of administrative experience including one year with a health care organization.
  • Typing ability of 60 wpm with proficiency with Microsoft Office software required.
  • Knowledge of health care administration practices, organization policies, procedures, and systems.
  • SKILLS:Must have the ability to type from draft copy, review and edit reports, and correspondence, using appropriate grammar, spelling, and punctuation.
  • Basic arithmetic skills necessary to make calculations, balance and reconcile figures, and make changes accurately.
  • Must have the ability to work diplomatically with all levels of the organization and demonstrate excellent customer service, verbal and written communication skills.
  • Proficient at modern office practices and procedures.
  • Positive professional insightFlexible and dependableDemonstrated good problem-solving skills; sound judgmentStrong computer skillsAttention to detail and excellent follow-through on work tasksAble to handle multiple tasks simultaneously

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