Administrative Assistant

KSI Farley, Iowa
administrative administrative assistant assistant accounting shipping production insurance customer service bookkeeping purchasing administrative manages administration
November 30, 2022
KSI
Farley, Iowa
FULL_TIME

Our client is looking for an Administrative Assistant to oversee, track and evaluate day-to-day activities as well as assist in some accounting duties in their manufacturing plant located in Farley, Iowa. They are looking for a motivated candidate who can independently handle multiple tasks and easily manages multiple jobs at the same time. This individual will manage the majority of the administration functions of the company including, but not limited to: Answer phones & staff the front office area, perform additional duties related to customer service, shipping, accounting & bookkeeping functions, production reporting, purchasing, and order entry & execution, complete Shipping and maintain MSDS records, and maintain Approved Supplier List and complete Annual Supplier Audits. Under the leadership of the Owners, you will play a vital role in our operations in a casual, fast paced, friendly environment. Must be organized and systems oriented.





They are looking for an experienced, confident professional who can take charge of the company and owner's current payroll and financial process and provide important administrative support to the leadership team with minimal guidance. Roles and responsibilities can change depending on the needs of the organization making versatility and a positive attitude a must. The office is a casual, friendly environment.





PRIMARY DUTIES AND RESPONSIBILITIES
: The following duties and responsibilities are listed in priority order, but do not include all expected job duties, functions, or expectations.




  • Manages the majority of the administration functions of the company

  • Required to answer phones & staff the front office area and help those who might come in whether that people customers, suppliers, drivers, current, former, or future employees

  • Perform additional duties related to customer service, shipping, accounting & bookkeeping functions, production reporting, purchasing, and order entry & execution

  • Complete Shipping and maintain MSDS records

  • Maintain Approved Supplier List and complete Annual Supplier Audits

  • Work with Vendors and Customers to answer questions and make sure orders are complete and shipped on time, as needed

  • Prepare shipping documents

  • Adhere to all other customer shipping requirements

  • Production Reporting

  • Manage certain suppliers through purchasing and order coordination

  • Update customers on order status

  • Create Bill of Materials

  • Create and distribute Daily Production and Efficiency Reports




Position Requirements:



  • Thorough understanding of bookkeeping practices and procedures.

  • Excellent organizational skills and attention to detail.

  • Excellent written and verbal communication skills.

  • Ability to follow verbal and written instructions.

  • Personable and come with a can-do attitude

  • Willingness to offer ideas that might help in the production or quality gains

  • Ability to manage time and projects wisely

  • Experience with Microsoft Office Suite.

  • Experience with Quickbooks is a plus.

  • Knowledge of spreadsheets and accounting software.

  • Excellent interpersonal and customer service skills.

  • Ability to speak, read and write in the English language.




Education and Experience:



  • Associate’s or bachelor’s degree in accounting or comparable work experience.




Benefits
:



  • Dental insurance

  • Health insurance

  • Life insurance

  • Paid time off

  • Vision insurance

  • Short Term Disability




Schedule:



  • Monday to Friday: 8 am – 5:00 pm




Education:



  • Associate (Preferred)




Experience:



  • Accounting: 4 years (Preferred)




Work Location:



  • One location




Work Remotely:



  • No

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