Director, Athletics
Southwestern Community College District
Chula Vista, CA
director
athletics
community
evaluation
administrative
materials
report
security
leadership
education
regulations
procedures
compliance
May 24, 2023
Southwestern Community College District
Chula Vista, CA
FULL_TIME
Hours Per Week:
District Values:
Job Description Responsibilities:
Receives administrative direction from the Dean, School of Wellness, Exercise Science and Athletics. Exercises direct supervision over assigned academic and classified coaches, professional, technical, and administrative support staff, as assigned.
REPRESENTATIVE DUTIES:
Knowledge & Abilities:
Ability to:
Master’s degree from an accredited college or university with major coursework in education, physical education, exercise science, sports management, athletic administration, kinesiology, physiology of exercise, adaptive physical education or related major
AND
One (1) year of experience serving in an administrative or leadership capacity within a collegiate athletic program, including direct experience working with coaches and/or faculty.
Desired Qualifications: Licenses and Other Requirements:
Must possess mobility to work in a standard office and setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen and to observe athletic activities and competitions; and hearing and speech to communicate in person, before groups, and over the telephone. This is both a sedentary office classification and physically active role, requiring sufficient physical stamina to traverse various athletic grounds and facilities. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard and to operate standard office equipment. The incumbent regularly walks, climbs, bends, stoops, and kneels in the performance of office and field work duties. Incumbent must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
Environmental Conditions
Employees work in an office environment and in a variety of indoor, outdoor and athletic field settings, both on and off campus. with moderate to extreme noise levels, extreme temperature conditions, and may be exposed to bloodborne pathogens and hazardous road conditions. Employee may interact with upset students, individuals and groups in the performance of work duties.
Salary:
Salary Schedule: Classified Bargaining Unit Work Schedule:
Tentative Timeline (Subject to Amendments):
Open Until Filled No Required Applicant Docs Cont'd Southwestern College Online Application Supplemental Application: Special Instructions to Applicants: Equivalency (Academic Faculty Positions Only)
Foreign Degrees:
Additional Information:
40
District Values:
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
Job Description Responsibilities:
Under administrative direction, plans, organizes, directs, and manages the programs, staff and operations of the District’s Intercollegiate Athletic Department; performs administrative support duties related to the operation of the Intercollegiate Athletic Department; and performs related work as required.
Receives administrative direction from the Dean, School of Wellness, Exercise Science and Athletics. Exercises direct supervision over assigned academic and classified coaches, professional, technical, and administrative support staff, as assigned.
REPRESENTATIVE DUTIES:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the functions of the job.
- Plans, organizes, directs, and provides leadership for the programs and operations of the District’s Intercollegiate Athletic Department within established guidelines, rules and regulations.
- Serves as the Administrator at all home SWC athletic events; attends select away athletic events.
- Oversees and participates in the development, administration, and coordination of the Intercollegiate Athletic budget; assists the Dean with the development and management of the Health/Physical Education/Athletics division budget; participates in the forecasting of funds; monitors and approves expenditures in consultation with supervising Dean; requisitions instructional supplies and capital outlay; implements adjustments.
- Participates in the selection, assignment, training, supervision, and evaluation of assigned faculty and staff, including full and part-time coaches, program technicians, College trainer and athletic equipment personnel; supervise assigned personnel in accordance with District policy; provide or coordinate training for staff; provides input into the evaluation of classified and certificated staff and faculty.
- Plans, directs, and coordinates the work of assigned staff; reviews and evaluates work products, methods, and procedures.
- Develops and recommends the athletic schedule(s), including transportation and assignment of officials; proposes the scheduling and staffing of day, evening, fall, and spring athletic teams and conditioning classes; provides administrative supervision at athletic events at District facilities.
- Assumes responsibility for the Intercollegiate Athletic Department’s compliance with pertinent rules and regulations as well as Title IX objectives; conducts regular meetings and trainings to promote strict adherence among personnel and student athletes to conferences and state athletic rules, regulations, and codes; interprets state and local legislation and athletic eligibility rules; assumes responsibility for certification of athletic eligibility for all teams.
- Provides technical and administrative assistance to the Dean; conducts a variety of organizational studies, investigations, and operational studies.
- Represents the District at local, regional, and State meetings; attend athletic director conference and State meetings, as required.
- In consultation with supervisor, manages all athletic trust accounts.
- Performs other duties as assigned.
Knowledge of:
- Operations, services, and activities of California Community College athletic programs.
- CCCAA eligibility rules and compliance and familiarity with NCAA, NAIA, and transfer rules.
- Athletic sporting programs with respect to planning, equipment, compliance issues, and facility needs.
- Community and public relations and external resource development.
- Program development and management implementation and evaluation techniques.
- Principles and practices of budget preparation and administration.
- Principles and practices of leadership, supervision, training, and performance evaluation.
- Methods and techniques for the development of presentations, business correspondence, research and reporting, and information distribution.
- Trends and issues in all levels of athletics.
- Contemporary issues of inclusion, social justice, diversity, access, and equity as related to higher education.
- English usage, spelling, vocabulary, grammar, and punctuation.
- Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.
Ability to:
- Manage, direct, and provide effective leadership for a comprehensive intercollegiate athletics program.
- Provide administrative and professional leadership and direction for assigned program areas.
- Participate in the development and monitoring of budgets.
- Travel to attend sporting events.
- Work a flexible schedule, which may include evenings, weekends, and split schedules.
- Analyze problems, identify alternative solutions, and implement recommendations in support of goals.
- Identify and respond to sensitive issues, concerns, and needs.
- Prepare and present comprehensive, effective, oral, and written reports.
- Provide leadership and work collaboratively and productively with all stakeholders.
- Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physical ability, and ethnic backgrounds of community college students.
- Interpret, apply, explain, and ensure compliance with applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures.
- Prepare clear and concise reports, correspondence, policies, procedures, technical documentation, and other written materials.
- Maintain accurate databases, records, and files.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Use tact, initiative, prudence, ethics, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Master’s degree from an accredited college or university with major coursework in education, physical education, exercise science, sports management, athletic administration, kinesiology, physiology of exercise, adaptive physical education or related major
AND
One (1) year of experience serving in an administrative or leadership capacity within a collegiate athletic program, including direct experience working with coaches and/or faculty.
Desired Qualifications: Licenses and Other Requirements:
Possession of a valid California Class “C” Driver’s License at time of appointment, to be maintained throughout the course of employment.
- All District students and employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.
- Social distancing guidelines in place until State, County, and District regulations change.
Physical Demands
Must possess mobility to work in a standard office and setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen and to observe athletic activities and competitions; and hearing and speech to communicate in person, before groups, and over the telephone. This is both a sedentary office classification and physically active role, requiring sufficient physical stamina to traverse various athletic grounds and facilities. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard and to operate standard office equipment. The incumbent regularly walks, climbs, bends, stoops, and kneels in the performance of office and field work duties. Incumbent must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
Environmental Conditions
Employees work in an office environment and in a variety of indoor, outdoor and athletic field settings, both on and off campus. with moderate to extreme noise levels, extreme temperature conditions, and may be exposed to bloodborne pathogens and hazardous road conditions. Employee may interact with upset students, individuals and groups in the performance of work duties.
Salary:
Range 39, $10,194.50-$12,390.83 plus $2,090.00 annual stipend for earned Doctorate Degree. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.
Salary Schedule: Classified Bargaining Unit Work Schedule:
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.
Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).
Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval. Screening Deadline:Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, April 28, 2023 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.
Tentative Timeline (Subject to Amendments):
| March 20-April 28, 2023 | Position advertised; District receives applications
| April 28, 2023 | Initial screening deadline for guaranteed consideration.
| May 8-19, 2023 | Reviewing of applications.
| May 22-31, 2023 | Search Committee interviews candidates
| June, 2023 | Second level interviews for top candidates
| July 1, 2023 | Tentative employment start date pending Governing Board approval.
| April 28, 2023 | Initial screening deadline for guaranteed consideration.
| May 8-19, 2023 | Reviewing of applications.
| May 22-31, 2023 | Search Committee interviews candidates
| June, 2023 | Second level interviews for top candidates
| July 1, 2023 | Tentative employment start date pending Governing Board approval.
Open Until Filled No Required Applicant Docs Cont'd Southwestern College Online Application Supplemental Application: Special Instructions to Applicants: Equivalency (Academic Faculty Positions Only)
Equivalency (Academic Faculty Positions Only)" section to read as follows, “To teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community College’s Chancellor’s Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the Supplemental Equivalency Application, for Academic Employment and upload this form with your online application.
Foreign Degrees:
Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.
Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.
For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.
Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.
For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.
Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.
A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to [email protected].
It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.
Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.
The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.
If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.
The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)
A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to [email protected].
It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.
Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.
The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.
If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.
The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)
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