Program Coordinator-MiCaps (Medical Imaging and Cardiopulmonary Services Division)

$20.71-$26.92/per hour DOE

112

Monday - Friday, 8am - 5pm; some evenings and weekends may be required

Summer Hours: Monday - Thursday, 7am-6pm

_______________________

This position is a in person position but does have the potential of a combination of onsite and work from home options after six (6) months

12 Months

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).


• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance


• One of the largest community college systems in the country


• 2020 Healthy Arizona Worksites Program recipient


• Named 19th Best Employer for Women by Forbes


• 2019 No. 42 in Arizona’s Best Employers

GateWay Community College is a Hispanic Serving Institution with one of the most diverse student bodies in the Maricopa Community College district. Over 46% of our students indicate Hispanic heritage and better than half of the student population represents more than 40 countries.

GateWay Community College is seeking to attract candidates who want to help us continue building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. GateWay Community College understands that diversity is integral to excellence. We honor diverse experiences and perspectives, strive to create welcoming, inclusive, respectful learning environments, and promote access, opportunity and justice.

We are looking for equity-minded applicants who reflect, and demonstrate sensitivity to and understanding of, the diverse communities and populations that make Arizona a rich and vibrant place to live and work. When you join the team at GateWay, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice built on broad collaboration among faculty, staff, students, and community partners. In deciding whether to apply for a position at GateWay, you are strongly encouraged to consider whether your values align with our Vision, Mission, Goals, and Values.

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options

• Paid observed federal holidays & additional paid time off throughout the year


• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match


• Paid vacation, sick, and personal time (if applicable)


• Multiple health and dental insurance coverage plans


• Virtual: Reach a doctor 24/7


• Flexible Spending Accounts (FSA)


• Maricopa Perks & Gears Discount Program


• Employee assistance program (EAP)


• $4,000 Annual professional development growth funding (if applicable)


• Tuition reimbursement for employee and dependents (if applicable)


• Revised summer work schedule


• Maricopa Employee Health & Wellness Program


• Employee recognition opportunities


• Public Service Loan Forgiveness

GateWay Community College is now hiring a great new role! Apply today for the Program Coordinator in Healthcare and Nursing!

The position is responsible for the coordination of the Healthcare programs and projects that will require basic research, preliminary analysis, coordination and transactional support related to all the Healthcare and Nursing Divisions. The role will have basic administrative duties for the Medical Imaging and Cardiopulmonary Services Division and have an opportunity to help coordinate new degree programs coming to Healthcare.

This position is in person, five days a week.

The position may be eligible for remote work two days a week after 6 months, allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be determined after the 6 months has been met.

40% -Provides basic coordination and oversight of an assigned program;Solves problems in accordance with policies and procedures ;Responds to inquiries and provides basic program information to students, faculty, staff and the public;Troubleshooting to resolve issues;Assists with research, gathers information, and provides coordination of activities and administrative support of projects or programs for Healthcare and Nursing Baccalaureate Degree offerings;Communicates with internal and external resources regarding policy/procedural, event, or program information.;Receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resources.;Provides customer support of assigned systems or service area and provides technical assistance and specialized administrative office support ;Performs activities related to the area of assignment.;Updates department instructor and manager information in the appendix of annual Student Catalog and provides to the curriculum team.;Assists with development and implementation of division guidelines, forms, policies, and procedures as part of initiatives;Maintains and updates databases;Coordination and transactional support related to division operationsAdheres to applicable policies and procedures.

30%- Prepares, maintains, and coordinates schedules and calendars;Researches and makes travel arrangements;Monitors and tracks budgets, funding, and expenditures, and assists with budget preparation;Contacts vendors for purchase and delivery information;Reviews and reconciles invoices as assigned;Purchases and receives equipment and supplies for academic programs ; Works with site managers to log, monitor, and track all assets, processes, and supply requisitions; Creates documents, reports, correspondence, and/or other communication materials;Assists in the creation of vendor contracts, gathers appropriate documentation, and submits them to the proper CLM representative;Oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures.

15% - MiCAPS Specific Administrative duties;Schedules healthcare courses in SIS as instructed by the Program Manager ;Runs quality control reports to verify accuracy;Reviews program and course accuracy;Schedules, prioritizes, coordinates, and performs administrative office support activities related to meetings, events, advisory boards, or office activities.

15%- May perform training and orientation to other staff in healthcare and nursing division;In collaboration with healthcare and nursing division chairs, coordinates the workflow of the Division’s administrative specialist seniors as assigned;Coordinates the inventory and replenishing of office supplies and office equipment maintenance services ;Performs other duties as assigned for Healthcare and Nursing.

Bachelor’s Degree from a regionally accredited institution in education, business, or public administration, or marketing and one (1) year of experience in researching information, gathering data, performing preliminary analysis, and preparing reports.

OR

Associate’s Degree from a regionally accredited institution in education, business, or public administration, or marketing and three (3) years of experience in researching information, gathering data, performing preliminary analysis, and preparing reports.

OR

High School Diploma or G.E.D. and three (5) years of experience in researching information, gathering data, performing preliminary analysis, and preparing reports.

A.Two (2) or more years’ experience as office manager, project manager, secretary, office coordinator, or administrative assistant.

B. Experience working with Google Suite including Google mail, drive, calendar, chat, Meet and Google docs.

C. Experience with procurement processes

D. Previous work experience in an administrative support role in a higher education healthcare divisions

E. Experience with providing training to diverse groups of people

• May require some evenings or weekends


• May require prolonged periods of viewing a computer screen


• May be required to lift or carry up to #25 lbs


• MCCCD does not sponsor individuals for any type of work visas

Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.


• Indicate whether former or current employment is Full-Time or;


• Part-Time employment (must include number of hours worked)


• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.


• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Open until filled- First review of appilcants will be October 17, 2022

Applicants recieved after Ocotober 17, 2022 may not be reviewed.

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act