Court Clerk I Typist Filing Clerk

Orangeburg County

Title: Court Clerk I –Typist/Filing Clerk Clerk of Ct/Fam Ct

Class Code: FT PT
Exempt Non-Exempt

General Description

The purpose of this job is to assist the Clerk of Court, Deputy Clerk of Court and judges by performing routine and complex clerical work and providing excellent customer service to the public.

Computes, classifies, records, verifies numerical data for use in maintaining accounting records and/or process child support payments for the appropriate cases, and notifies employees to withhold money from employee’s pay for child support by performing the following duties.

This class works under general supervision, independently developing work methods and sequences.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Contacts requesting parties prior to setting hearing dates to avoid timing conflicts.
• Prepares and mails notices of hearing to requesting parties.
• Prepares court dockets and distributes to court personnel.

• Prepares letters of correspondence.
• Answers letters concerning support and status of case.
• Provides assistance in the courtroom during special hearings.
• Acts as a liaison between Judges Chambers and Clerk of Court’s office concerning court schedules and hearings.
• Notarizes documents including rules to show cause petitions.
• Answers incoming telephone calls providing guidance and assistance to callers regarding court activities.
• Assists Rule Clerk.
• Provides professional and courteous customer service at all times to in-house staff and general public either by telephone, electronically, or face to face.
• Greets and assists customers and answers telephone and assists incoming caller.
• Schedules public defender appointments for adults and juveniles.
• Records information on the day book including divorce, name change, order of judgment, adoption, transcript of judgment and separations.
• Prepares printouts of payment history for Family Court customers or attorneys.
• Sends order to Family Court Judge and Administrative Judge for signature.
• Sends court orders to attorneys upon approval of the Family Court Judge.
• Clocks documents and assigns juvenile case docket numbers.

Page 1* of 5*
This Class Description does not constitute an employment agreement between Orangeburg County and an employee and is subject to change by the County as its needs change.

Orangeburg County

Title: Court Clerk I –Typist/Filing Clerk Clerk of Ct/Fam Ct

Class Code: FT PT
Exempt Non-Exempt

• Prepares documents to be transferred to other counties/courts and maintains copy in- house.
• Processes incoming checks or cash for filing fee of cases.
• Performs criminal background checks by checking property for liens at RMC office for surety bonds and prepares documents for work release.
• Reviews case orders such as domestic or juvenile to determine if it is temporary or permanent, whether or not to close the case, and whether or not to submit child support/alimony to support section.
• Reads incoming mail and prepares outgoing mail.
• Enters and reviews information on the computer at the customer's request.
• Uses office equipment including printer, copier, fax machine and computer.
• Prepares case files for Department of Social Services.
• Verifies picture identification of plaintiff or defendant when inquiring about Family Court case.
• Receives and send fax information as needed.
• Provides professional and courteous customer service at all times to in-house staff and general public either by telephone, electronically, or face to face.
• Uses computer to enter data including docket numbers, defendants’ name, plaintiffs’ name, address, date of birth, social security numbers, sex, race, driver’s license number, attorney names and addresses, status cycle, beginning payment date, types, custodial and non-custodial parent addresses.
• Reviews all Domestic Relations and Juvenile Orders to decide to whom to distribute the documents following data entry: Data Entry Clerk, Scheduling Clerk, or Rule Clerk.
• Ends Domestic Relations and Juvenile Orders following trial, dismissal, or other.
• Maintains current case data by making adjustments, processing orders to redirect and inactivate cases as required by Court order, updating case files, removing records and transferring cases to other counties.
• Enters divorce decrees on systems and assigning judgment roll number, either present to

Data Entry clerk or file. Completes form which provides the attorney of record a copy.

• Determines whether or not to strike a case off the active docket by applying the 270 Day

Rule.

• Interacts and communicates with other courts as needed to exchange information regarding cases. Prepares letters as needed requesting cooperation in various support cases.
• Sets up refunds to payer.
• Notifies Wage Clerk to modify an account or if a case is to be placed on wage withholding.
• Notifies B/W Clerk when B/W ordered of if B/W needs to be removed.
• Answers incoming calls and provides assistance and guidance.
• Clocks and files documents.
• Transmits weekly to South Carolina Court Administrator.

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This Class Description does not constitute an employment agreement between Orangeburg County and an employee and is subject to change by the County as its needs change.

Orangeburg County

Title: Court Clerk I –Typist/Filing Clerk Clerk of Ct/Fam Ct

Class Code: FT PT
Exempt Non-Exempt

• Assists peers and attorneys as needed.
• Provides professional and courteous customer service at all times to in-house staff and general public either by telephone, electronically, or face to face.
• Answers telephone and performs similar duties.
• Maintains confidential client case files and file in the safe.
• Receives court orders for Family Court and Juvenile cases. Receives child support and alimony orders to be filed in client’s files.
• Places new file cases into designated file cabinet in numerical order.
• Pulls all Juvenile files on Thursday for scheduled court hearings the following week upon receiving Family Court dockets for the scheduled hearings.
• Pulls client case files for Department of Social Services.
• Receives all dockets for juvenile cases that are scheduled for court.
• Receives client’s case files after court and files in proper location.
• Files dockets in case files such as financial declarations, divorce decrees, separations and name changes and adoptions.
• Assists Clerk of Court in filing civil papers, general session papers and judgment rolls when necessary Files all older files for Family Court, Common Pleas, Judgment Rolls and Juvenile files in a secured and locked location.
• Assists customers in office and on telephone providing guidance, routing calls to appropriate personnel, department or agency, and taking messages.
• Provides professional and courteous customer service at all times to in-house staff and general public either by telephone, electronically, or face to face.
• Cross train to other job functions within the Court Clerk I positions.
• Perform other duties and related work as instructed and assigned.

Supervisory Functions:

• This job has no supervisory responsibilities.

Minimum Education and Experience Requirements:

High school diploma or general education degree (GED); and two to three years of clerical experience; and/or education in secretarial science or an Associate Degree in Business or equivalent from two-year college or technical school. Three years of office management experience preferred. Must possess typing and computer skills.

Special Certifications and Licenses:

• Notary Public

Reasoning/Mathematical/Language Skills:

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This Class Description does not constitute an employment agreement between Orangeburg County and an employee and is subject to change by the County as its needs change.

Orangeburg County

Title: Court Clerk I –Typist/Filing Clerk Clerk of Ct/Fam Ct

Class Code: FT PT
Exempt Non-Exempt

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Specific vision abilities required by this job include close vision.

Unavoidable Hazards:

• Unknown

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Americans with Disabilities Act Compliance

Orangeburg County is an Equal Opportunity Employer. ADA requires Orangeburg County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
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This Class Description does not constitute an employment agreement between Orangeburg County and an employee and is subject to change by the County as its needs change.

Orangeburg County

Title: Court Clerk I –Typist/Filing Clerk Clerk of Ct/Fam Ct

Class Code: FT PT
Exempt Non-Exempt

I have read the above duties associated with the position of Court Clerk I. I understand this job description is not all-inclusive, and I may be asked to perform additional duties. I understand I will be evaluated on my knowledge and understanding of the duties and task listed in this document. The position I hold with The County of Orangeburg is an at-will position, which means, either the County of Orangeburg, or I, may terminate employment, with or without notice, and with or without cause.

________________________________________ ___________________
Print Employee Name Date

________________________________________ ___________________
Employee Signature Date

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This Class Description does not constitute an employment agreement between Orangeburg County and an employee and is subject to change by the County as its needs change.

Job Type: Full-time

Pay: From $15.19 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Orangeburg, SC 29115: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location