Accounts Representative (Open Until Filled)

Reviews and analyzes invoice data entered by end-users and assists those end-users to ensure conformity with generally accepted accounting practices as well as to Roanoke County policies and procedures.   This position also generates all payments for the County for invoices processed in a timely manner.  Accurate and comprehensive scanning of all department documents to create electronic copies as official County records is also a requirement of this position.  Good attention to detail, organizational skills and good decision making skills are essential for this position.

• Review and analyze invoice information that’s been entered from end-users and assist system end-users to ensure compliance with generally accepted accounting practices and Roanoke County policies and procedures
• Create vouchers in system for invoice wire payments for Roanoke County, Roanoke County Schools, Western Virginia Regional Jail Authority
• Timely scanning of all backup and support received from end-users for (1) invoices entered and processed for Roanoke County, Roanoke County Schools, Western Virginia Regional Jail Authority, Roanoke Valley Resource Authority, Greenway Commission and for (2) journal and budget entries for Roanoke County, Roanoke County Schools, Western Virginia Regional Jail Authority
• Prepare CSA and Social Service checks generated outside of Roanoke County financial system for mailing
• Generate timely payment for all invoices entered and processed in the system
• Process and distribute all incoming mail received (from internal departments as well as from U.S. Postal Service)

Education

Required:  High School diploma or equivalent supplemented by college level courses or training in bookkeeping and accounting practices.

Experience         

Required:  At least 1 year of accounts payable experience

At least 1 year of accounting/bookkeeping experience

Certifications/ Licenses

None

Knowledge, Skills and Abilities

• Thorough knowledge of procedures and methods used in accounting (specifically accounts payable) and bookkeeping.
• Ability to interpret policies and procedures in researching and resolving customer inquiries, requests, etc.
• Ability to establish and maintain effective working relationships with others
• Ability to establish and maintain effective working relationships with internal department personnel to which assigned in order to learn and understand their internal bookkeeping methods and practices
• Ability to maintain complex files and records and prepare reports from those records
• Ability to learn and master a variety of office software systems, including County financial system, Microsoft Office products, document image storage system
• Ability to review and analyze information received from internal departments to discern conformance to accounting practices and procedures, as well as to Roanoke County policies
• Beginning to intermediate Excel skills
• Ability to communicate effectively orally and in writing
• Ability to organize and prioritize tasks

Additional Requirements            

Subject to a complete criminal history background search with acceptable results.  Must be able to perform the job as described in the Physical and Environmental Demands section of this job description.

Supervisory Responsibilities

None