Executive Assistant to the AVP/CFO

The University of Virginia is seeking an Executive Assistant to the Associate Vice President and Chief Facilities Officer for Facilities Management. Facilities Management (FM) supports the University of Virginia's wide range of research, academic, and patient care programs. With over 1,200 employees dedicated to excellence, Facilities Management is responsible for the day-to-day operation, repair, and maintenance of UVA's buildings, infrastructure, and grounds, in addition to managing capital construction and renovation for University-owned and leased properties.

Position Summary:

The Executive Assistant anticipates the needs of the CFO and Deputy CFO, providing advanced administrative support for both routine and unique assignments. This role also assists other FM leadership - Finance, IT, Programs & Informatics - with special projects and administrative needs. The role has access to proprietary and confidential information, serving as a critical liaison for senior management within FM and across the University. This position is responsible for coordinating the review of legislation to support the Office of State Government Relations and will regularly interface with community and organizational leaders from the University Health System, City of Charlottesville, and Albemarle County, among others.

The Executive Assistant's administrative duties are advanced and diversified, requiring comprehensive experience, competencies, and knowledge of organizational practices. These functions require exceptional levels of confidentiality, discretion, and business acumen. The incumbent will perform routine administrative duties including scheduling/managing meetings, compiling reports, drafting communications, and overseeing logistics pertaining to venues, meals, and travel. Additionally, the Executive Assistant is expected to demonstrate advanced skillsets to plan, prepare, and reconcile expense accounts and budgets, and possess the organizational savvy to understand business priorities and represent the department at meetings as needed. The role requires an individual who is flexible, solution-oriented, and composed under pressure. The successful candidate embodies professionalism, and will take the initiative to expand, define, and develop the role.

Required Qualifications:

• Bachelor's degree; Equivalent relevant experience may be considered in lieu of a degree.
• A minimum of three years' experience in a senior support role.
• Proficiency in Microsoft Office suite and virtual programs such as Teams, Google, Zoom, and Webex is essential.

Compensation:

The Anticipated Hiring Range for this position is $30.00 - $35.00 per hour ($62,400 - $72,800 Annually), commensurate with relevant experience, skills, and demonstrated competencies.. This is a full-time position with UVA benefits. Employee benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off; Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs
• Retirement through the Virginia Retirement System
• Tuition and professional development benefits
• Employee wellness program featuring activities to earn up to $500/year

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply:

Apply online at https://uva.wd1.myworkdayjobs.com/UVAJobs search for requisition R0040956. Internal applicants must apply through their UVA Workday profile. Complete the application, and upload the following Required materials:

• Resume
• Contact information for three professional references (name, email address and telephone number).

***Please note that you MUST upload ALL REQUIRED DOCUMENTS into the CV/Resume box, into which multiple documents can be uploaded. Applications that do not contain all of the required documents will not receive full consideration.***

This position will remain open until filled.

Questions regarding the application process should be directed to Marcus Rozier, Academic Recruiter, at [email protected].

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.